Optimum RTS - Medical Office Secretary / MA
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Medical Office Secretary / MA

Location : West Palm Beach
Job Type : Contract to Direct
Hours : Full Time
Required Years of Experience : 2
Travel : No
Relocation : No
Job Industry : Medical Office
Job Category : Medical Office

Job Description :
Concierge medical practice in West Palm Beach is seeking a Medical Secretary to provide secretarial and clinical support to supervising physician.


Essential Duties and Responsibilities                                                                                             

-Schedule appointments for patients.


-Take detailed clinical phone messages for physician or healthcare provider.


-Acquire insurance authorizations for procedures and tests ordered by attending physician.


-Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician for the review and approval by the ordering physician.


-Maintain logging system as required for tracking test results.


-Assist in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).


-Schedule surgeries/procedures or work in conjunction with Surgical Coordinator verifying times with patients; preparing charts, pre-admissions and consent forms as necessary.


-May be responsible for Medical Assistant duties if qualified, such as performing venipuncture and/or EKGs, checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc

-May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information.

-Retrieve physician correspondence from dictation service, edit where necessary.


-Prepare physicians’ mail correspondence.


-Compile documents for surgical billing packages


-Maintain, adjust and confirm patient office schedule.


-Help direct patient flow during practice hours.

Provides secretarial and clinical support to supervising physician in an offsite practice setting
Required Qualifications :

Education Requirements                                                                                                            -Associates Degree or High School Diploma/GED plus two years of related experience.

-Graduate of a Medical Assistant Program if performing clinical duties.


Experience Requirements                                                                                                          

-2 years of related experience.


Licensing and Certification Requirements                                                        

-Certified Medical Assistant required if performing Medical Assistant duties


General Skills and Competencies                                                                                             --Ability to communicate effectively with multicultural and language-deficit patients

-Effective interpersonal and communications skills required

-Excellent telephone etiquette

-Proficient in medical terminology and HIPAA guidelines

-Knowledge of electronic medical record and/or billing systems preferred, but not required

-Must be able to adapt to a growing and changing environment

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