Executive Assistant / Office Administrator

We are a company that prides itself on its vibrant culture and lifestyle brand, focusing on fueling people to be their best! Our mission is to create positive experiences with better-for-you food and genuine hospitality!

This is a full-time position located in beautiful Palm Beach Gardens, Florida!

Salary: Competitive; Commensurate with Experience

Salary Range: $70,000 to $80,000 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.

Key Responsibilities::

• Serves as the first point of contact for the company, managing administrative tasks including answering phone calls, greeting guests, vendor communications, and handling mail and deliveries.


• Responsible for document storage and filing, calendar management, meeting notes, and support tracking after actions and due outs for the Executive Leadership Team.


• Processes and files business taxes, DBPR, and annual reporting/Sunbiz.


• Responsible for company-wide weekly communications and processing gift card orders.


• Responsible for supporting business relationships and contracts, including investor relations, investor roll-ups, vendor management (R365), and lease and contract management.


• Maintains Microsoft accounts and manages VXIT for technology support, including phone and computer assignments.


• Responsible for fielding Operations queries and responding timely or directing to the correct point of contact.


• Assist in the preparation of required reports, including drafting responses to legal inquiries for development, construction, human resources, or operations.


• Books travel, submits and reconciles expense reports using RAMP.


• Maintain contact lists.


• Order office and kitchen supplies and research new deals and suppliers.


• Responsible for coordinating lunches and office errands, as needed, such as to the bank or post office.


• Additional duties as requested.

Requirements:

• Proven experience as an Office Administrator, Office Assistant, or relevant role.


• Outstanding communication and interpersonal abilities.


• Excellent organizational and leadership skills.


• Familiarity with office management procedures and legal and accounting principles.


• High proficiency in MS Office (MS Excel and MS Outlook, in particular).


• Excellent time management skills and the ability to prioritize work.


• Attention to detail and problem-solving skills.


• Working closely with vendor partners and investors.


• Experience working with insurance and legal documents.


• Bachelor’s degree in a related field; or additional equivalent in experience.

Benefits:

• A creative, fun, and energetic work environment filled with passionate and driven people.


• Competitive salary and benefits package.


• Two-weeks PTO and paid holidays.


• Opportunities for personal and professional growth.


• Engage with a lifestyle brand that truly values your contribution and wants to see you thrive.

Job Type: 

Full-time

Pay: $75,000.00 per year

Expected hours: 45 per week

Benefits:

• 401(k)


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Schedule:

• 8 hour shift


• Day shift


• Monday to Friday


• Weekends as needed

Ability to Relocate:

• Palm Beach Gardens, FL 33418: Relocate before starting work (Required)

Work Location: 

• In person