Bookkeeper

A growing non-profit organization seeks to hire a full-time Bookkeeper. This position manages the financial resources of the organization including accounting, finance, program and total agency budget of $3m in accordance with generally accepted accounting principles and organization/contract policies and procedures. The position safeguards assets through the maintenance of proper controls. It also maintains and improves effective administrative systems including the human resources functions. This position reports to the Executive Director, works with the program directors on their program budgets and will work with the finance committee of the board of directors. 

Essential Job Functions:

-Oversee and lead the annual budgeting process in conjunction with the Executive Director. Administer and review all department financial plans and budgets; monitor progress and changes; and keep leadership abreast of the organization’s financial status. Work with program directors/managers to develop annual department budgets and an integrated agency budget.

-Maintain accurate and up-to-date financial records and cash flow projections. 

-Track all revenue and expenditures in relation to the budget and supply monthly reports to the executive leadership and the finance committee of the Board of Directors. 

-Develop and monitor budgets for government and non-government contracts and grants. 

-Ensure financial management system, finance related policies and processes include all appropriate controls to maintain the fiscal integrity of the organization. 

-Lead the annual financial audit process and tax preparation, including solicitation of audit bids, staffing of the audit committee, and resolution of any open points. Complete all year end closing, pre-audit reconciliations, and audit field work. Review audit reports and annual tax returns. 

-Maintain fiscal compliance with all government and private funding sources as well as local, state and federal agencies. Oversee regular reporting to appropriate staff on the financial status of all restricted grants. Coordinate with appropriate staff to ensure that all grant-reporting is accurate, complete and submitted on time. 

-Perform accounting operations including accounts payable, receivable, financial statements and bank account reconciliations. 

-Perform all financial functions including cash receipts, billing and accounts receivable, cash disbursements and accounts payable, payroll, general ledger, grant/contract invoicing, bank and credit card reconciliations and cash flow.

-Liaise between Payroll Employer Company Administer in annual enrollment of employee benefits; new employee on-boarding and payroll approvals; manage open-enrollment process and oversee payroll system. 

-Perform journal entries as needed to keep up to date GL, Balance sheets, and P&L.

-Responsible for developing and updating all policies relating to finance and administrative compliance 

-Ensure all periodic national, state and local filings are completed (e.g., annual tax filings, workers' compensation and unemployment and insurance filings, tax exemption filings, non-profit and fundraising registrations. 

-Negotiate and maintain vendor contracts related to finance and administration.

-Experience working in the non-profit sector, nonprofit accounting, compliance and reporting particularly for fast-growing environments with limited budgets and resources is preferred. 

-Experience in financial analysis and control functions, OMB Circular and Uniform Guidance 

-Solid experience coordinating audit activities and managing reporting, preparing financial statements and reports, budget development and analysis, accounts payable and receivable, general ledger and payroll preferred. 

-Experience in management and reporting of government and non-government grants including budgeting, fund accounting, grant and contracts administration, is necessary. 

-Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds. 

-A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making. Excellent oral, written and interpersonal skills are required. 

-Innovative approaches to streamlining processes are welcome, highly organized with ability to maintain attention to detail and the ability to adapt to changing environments and priorities are required.

-A minimum of 5 years of strong financial experience 

-Bachelor’s degree and/or professional financial certification such as BS, CPA, CMA or MBA preferred. 

 -Knowledge of accounting and reporting software, Excel, Word, and Quickbooks for Nonprofits is a must, Quickbooks certified preferred.