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Project Coordinator / Office Administrator

Location : JUPITER
Job Type : Contract to Direct
Hours : Full Time
Required Years of Experience : 2+
Required Education : 2
Travel : No
Relocation : No

Job Description :

Environmental and Architecture firm is looking for a Project Coordinator / Office Administrator to complement their Jupiter Florida office team! The office handles a variety of Architecture and Environmental projects. We are looking for an energetic, self-motivated problem solver to help keep this office running efficiently and at a high level.


 


As Office Administrator you are responsible for efficiently and courteously handling the requests and transactions of the employees and guests. If there’s a problem, you solve it. If there’s a complaint, you hear it and resolve it. As Project Coordinator you perform administrative duties for the office for the office to operate smoothly and maintain organized documents.


 


Required Qualifications :

Essential Functions


 


• Provide the highest quality of service at all times and anticipate and exceed expectations.


• Always answer the telephone within three rings with a smile and answer questions accordingly or transfer as needed.


• Assist guests with food and beverage needs while in the lobby / conference room and clean lobby and break room daily or as needed throughout the day.


• Send faxes and make copies as needed.


• Ensure security and confidentiality of all guest and company information and material.


• Maintain a clean and orderly work area.


• Attend work on time as scheduled and adhere to attendance policy.


• Participate in daily scheduling and update as needed.


• Provides administrative support for all team members in a studio.


• Assists in scheduling meetings and scheduling internal resources.


• Maintains the project files.


• Maintains the project coordinator worksheet.


• Schedules travel for team members.


• Assists in scheduling and setting up Meeting and Event arrangements.


• Assists in preparing proposals and contracts.


• Assists in report writing or other project documentation.


• Provides note taking and meeting minutes as needed.


• Assists in training new employees on record keeping.


• Communicates with client as needed.


• Maintains positive employee relations and serves as a resource for employees.


• Coordinates vendor lunch and learns for the Studio.


• Maintains an understanding of the work that we do.


• Fulfills other duties as assigned and authorized by Studio Directors.


 


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